1 washington park lobby

April 2: Changes in Hiring Practices - Effective Immediately

Dear Colleagues:

We have recently implemented a number of measures to protect our campus community while maintaining continuity of academic and research programs, clinical care, and mission-critical administrative and operational functions.  However, we are not immune to the enormous financial impact that has resulted from COVID-19.  As a result, President Barchi has directed the implementation of a hiring freeze and the suspension of certain personnel transactions. 

Effective immediately and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:


Suspended Actions


Hiring Freeze

  • All Current Recruitments
  • Extension of verbal or written job offers


  • Student Worker appointments
  • Summer Session Hires
  • Job offers for regular Class 1 faculty and staff accepted in writing by April 2, 2020

Reappointments for TT and NTT Faculty, Post-Doc, and TA/GA

  • None – No change from current practice
  • N/A

Fall PTL Appointments

  • All
  • Require Chancellor Approval
  • Job offers for regular Class 1 faculty and staff accepted in writing by April 2, 2020

Out-of-Cycle Increases

  • All
  • N/A

Classifications, Reclassifications, Promotions

  • All
  • N/A

In-Grade Increase, Acting Pay

  • All New
  • Extension of acting pay
  • N/A

Temporary Staffing Firm Hires

  • New assignments
  • Continuation of current assignments
  • N/A

Independent Contractor

  • New assignments
  • Continuation of current assignments
  • N/A

Class 8 Secondary Assignments

  • New appointments
  • Reappointments
  • Summer administrative stipends for academic year faculty
  • Salary supplements for faculty serving in administrative assignments
  • Faculty summer research appointments


Exception Approval

Exceptions to the position cost controls will be considered on a very limited basis as described below:

Position Category

Exception Authority

Clinical Care

Chancellor Strom

Positions supported by extramural research funds


Positions with guaranteed external funding


TA/GA and NTT Positions


Positions that directly support COVID-19 activities

Chancellor/SLT and UHR

Positions that support health and safety

Chancellor/SLT and UHR

Positions that support mission-critical activities

Chancellor/SLT and UHR

Temporary Staffing Firm and Independent Contractor

Chancellor/SLT and UHR


Exception Request Process

All requests for exception to the position cost controls must first receive endorsement from the respective chancellor or senior leadership team member.  Requests that require UHR approval will be submitted by the chancellor, SLT member, or designee directly through OneSource.  UHR is developing a streamlined online process for exception request submissions.  University Procurement Services is creating a process to monitor temporary staffing and independent contractors. These processes will be communicated in the coming week.

Questions related to the hiring freeze and other suspended personnel transactions should be directed to OneSource Rutgers Faculty and Staff Service Center at 732-745-SERV (7378) or at OneSource@rutgers.edu.

Thank you for your continued support during this difficult time.



Vivian Fernández
Senior Vice President for Human Resources & Organizational Effectiveness