April 2: Changes in Hiring Practices - Effective Immediately

1 washington park lobby

April 2: Changes in Hiring Practices - Effective Immediately

Thu, April 2, 2020

Dear Colleagues:

We have recently implemented a number of measures to protect our campus community while maintaining continuity of academic and research programs, clinical care, and mission-critical administrative and operational functions. However, we are not immune to the enormous financial impact that has resulted from COVID-19. As a result, President Barchi has directed the implementation of a hiring freeze and the suspension of certain personnel transactions.

Effective immediately and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:

Category	Suspended Actions	Exclusions
Hiring Freeze	All Current Recruitments Extension of verbal or written job offers	Student Worker appointments Summer Session Hires Job offers for regular Class 1 faculty and staff accepted in writing by April 2, 2020
Reappointments for TT and NTT Faculty, Post-Doc, and TA/GA	None – No change from current practice	N/A
Fall PTL Appointments	All	Require Chancellor Approval Job offers for regular Class 1 faculty and staff accepted in writing by April 2, 2020
Out-of-Cycle Increases	All	N/A
Classifications, Reclassifications, Promotions	All	N/A
In-Grade Increase, Acting Pay	All New Extension of acting pay	N/A
Temporary Staffing Firm Hires	New assignments Continuation of current assignments	N/A
Independent Contractor	New assignments Continuation of current assignments	N/A
Class 8 Secondary Assignments	New appointments Reappointments	Summer administrative stipends for academic year faculty Salary supplements for faculty serving in administrative assignments Faculty summer research appointments

Exception Approval

Exceptions to the position cost controls will be considered on a very limited basis as described below:

Position Category	Exception Authority
Clinical Care	Chancellor Strom
Positions supported by extramural research funds	Chancellor/SLT
Positions with guaranteed external funding	Chancellor/SLT
TA/GA and NTT Positions	Chancellor
Positions that directly support COVID-19 activities	Chancellor/SLT and UHR
Positions that support health and safety	Chancellor/SLT and UHR
Positions that support mission-critical activities	Chancellor/SLT and UHR
Temporary Staffing Firm and Independent Contractor	Chancellor/SLT and UHR

Exception Request Process

All requests for exception to the position cost controls must first receive endorsement from the respective chancellor or senior leadership team member. Requests that require UHR approval will be submitted by the chancellor, SLT member, or designee directly through OneSource. UHR is developing a streamlined online process for exception request submissions. University Procurement Services is creating a process to monitor temporary staffing and independent contractors. These processes will be communicated in the coming week.

Questions related to the hiring freeze and other suspended personnel transactions should be directed to OneSource Rutgers Faculty and Staff Service Center at 732-745-SERV (7378) or at OneSource@rutgers.edu.

Thank you for your continued support during this difficult time.

Sincerely,

Vivian Fernández

Senior Vice President for Human Resources & Organizational Effectiveness

Faculty & Staff COVID-19 Resources