To complete his or her doctoral degree, the candidate must pursue an original investigation under faculty direction and present the results in a dissertation. In addition to the information on this page, here are some additional instructions concerning the dissertation, including procedures for the proposal defense.
Within one year of passing the qualifying examination, the candidate must submit a written proposal that presents the projected content of the dissertation. The proposal is the vehicle for communicating the candidate’s project to the faculty. It should provide sufficient detail to allow faculty knowledgeable in the subject area to determine the validity and acceptability of the research, both in terms of quality and quantity. According to university rules, it should be prepared and defended in public before the candidate's Dissertation Committee as soon as the candidate and the adviser have agreed on preliminary guidelines for the dissertation. The chairperson of the Dissertation Committee, the dissertation adviser, determines the format of the proposal defense and conducts it.
The chairperson must inform the Program Director of the time and place of the proposal defense at least two weeks in advance. At the same time, the student must submit an abstract of the proposal and the url of a web site that makes the abstract available to the public and will serve as a platform for the student’s job search. Upon receiving this information, the Program Office will circulate an announcement of the defense to all members of the doctoral faculty who may have an interest in the topic.
The outside member should be consulted about the written proposal and should be at the defense if possible. After the proposal defense, the dissertation adviser submits a copy of the proposal to the Program Office, together with a one-paragraph summary of the advice and direction that the Dissertation Committee has provided to the candidate in response to it. This summary should be provided on the Proposal Defense Form.
- Students who pass their qualifying examination anytime from April through September will be automatically be placed on academic probation if they have not defended their proposal by December 1 of the following year.
- Students who pass their qualifying examination anytime from October through March will be placed on academic probation if they have not defended their proposal by May 1 of the following year.
The Program Director appoints the Dissertation Committee in consultation with the student’s adviser. The student or the adviser should propose a committee and a chair to the program office in writing well in advance of the proposal defense. The committee’s proposed composition should respect the following principles:
- The committee must have at least four members.
- The chair of the committee counts as one of its members. In exceptional cases, the director may appoint two members as co-chairs.
- The chair or at least one of the co-chairs must be a full member of the doctoral program’s faculty. Most of the members are tenure-track faculty members in RBS, but some are in other schools at Rutgers and NJIT or even in other universities.
- The committee must include at least one RBS faculty member.
- An RBS or NJIT faculty member may not serve on the committee unless he or she is a full or associate member of the program’s faculty.
- The university requires the appointment of an “outside member” – i.e., someone not on the program’s faculty. This person must be a scholarly authority in the area of the student’s dissertation and must have a record of recent publication comparable to that required for membership in the program’s faculty (at least three refereed journal articles or a scholarly monograph in the past five years). When recommending a committee to the program office, the student or adviser should provide a list of publications for the outside member.
- The outside member should not be a graduate of the program, nor a current or former member of the program’s faculty, nor an instructor in a course frequently taken by students in the program. Preferably, the outside member should be from outside Rutgers, but this is not required.
- Normally at least three members of the committee, counting the chair or co-chairs, are “inside members” – i.e., full or associate members of the program’s faculty. But at the request of the adviser, the program director may appoint committees with only two inside members and two highly qualified outside members.
- The program director will consider requests to appoint, as a fifth member, an additional outside member who may be less distinguished or less independent but can contribute in a particularly valuable way to the student’s research. The nature of the exceptional contribution should be explained fully.
These principles are consistent with the rules of the Rutgers Graduate School-Newark, which grants our program’s degrees, and also with the rules of the Rutgers Graduate School-New Brunswick, with which our program cooperates.
The Dissertation Committee is the candidate’s advising group. The candidate is strongly advised to submit research results to all its members on a regular basis. The committee should regularly review the candidate’s program of study and may prescribe additional course work or readings at any time. The completed dissertation must be approved by all members of the committee.
The completed dissertation must be defended in public before the Dissertation Committee. It must be in the hands of all members of the committee at least one month prior to this defense. The format of the defense, which is set by the dissertation adviser, must include an opportunity for any member of the faculty to question the candidate on the research. The defense is scheduled by the dissertation adviser, who must inform the Program Director of its time and place at least two weeks in advance. Upon receiving this notification and a copy of the completed dissertation, the Program Office will circulate an announcement of the defense to all members of the graduate faculty who may have an interest in the topic of the dissertation. In order to ensure the integrity of the process, the Program Office will not circulate the announcement, and the defense will not be officially scheduled, unless the Program Director is satisfied that the completed dissertation submitted to the Program Office is already in the hands of all members of the dissertation committee.
For further details concerning the rules governing the dissertation, see the catalog of the Rutgers Graduate School – Newark. The information there includes the following:
- A final public examination is held under the auspices of the committee in charge of the candidate's course of study. At this examination, the candidate must defend the dissertation and otherwise satisfy the committee and other faculty members in attendance that he or she is qualified to receive the degree of doctor of philosophy.
- At the time of the final examination, the student is responsible for obtaining from the Office of the Dean the candidacy application upon which the result of the qualifying examination is recorded. The committee members complete this application at the final examination and sign the title page of the dissertation to signify their acceptance of it.
- Once the program director certifies that all program requirements have been completed for the degree of doctor of philosophy, the candidate must return the candidacy application to the Office of the Dean. Additional materials to be submitted at this time include one original and one photocopy of the dissertation on 100 percent cotton-content bond paper, two copies of the title page and abstract, the receipted payment form for microfilming, the microfilming agreement form, and additional survey forms as required. All of the above materials must be submitted to the Office of the Dean no later than the announced deadlines for completing degree requirements. The names of those failing to meet these deadlines are removed automatically from the commencement list for that degree date.
In the event that the Dissertation Committee fails to accept the dissertation, resulting in the student failing to meet the next announced deadline for submitting all materials (these deadlines are October 1, January 1, and May 1), and the student subsequently revises the dissertation so that it may be acceptable to the committee and the faculty, the dissertation defense must be reconvened, with the revised dissertation again being provided to the committee a month in advance and notice again being provided to the faculty at least two weeks in advance.
The dissertation must be prepared following the Graduate School's style guide, which may be downloaded or obtained from the Program Office.
After the dissertation is deposited with the university, the students may wish to publish it with the traditional dissertation publisher, ProQuest, or with the newer on-line dissertation publishing service, Dissertation.com.